Radio Controlled Car Club of Spokane Bylaws

 

  1. The club shall be called the Radio Control Car Club of Spokane, R/C Car Club of Spokane, RCCCS, respectively.

  2. Mission Statement:

  3. RCCCS’s mission is to offer and promote organized RC car racing to the public and facilitate growth in the hobby/sport for all.

  4. RCCCS is a private, non-profit RC club.

  5. The club charter is as follows:

    1. Promote RC car racing as a hobby/sport in Spokane and the surrounding localities.

      1. Offer racing to a large and varied community.

      2. Orient club races to minimize investment in cars.

      3. Orient club activities to encourage newcomers and encourage family participation.

      4. Hold organized, fair, and consistent race events.

      5. Assist newcomers and seasoned racers alike.

    2. Facilitate a safe, clean, and positive environment which is intended to promote and foster sportsmanlike behavior, positive social relations, self-esteem, interpersonal skills, and the thrill of competition.

  6. Club Officials & Duties

    1. President:

      1. Ensure club activities and decisions are consistent with the club charter.

      2. Hold and conduct an organized and annual meeting in person or online.

      3. Appoint chairperson of committees and delegate duties to club members.

      4. In collaboration with the Vice President, Treasurer, and/or Secretary, has the authority to represent the club as a collective when time does not permit a formal meeting of all board members.

      5. Acts as a liaison between the racing facility owner and the club unless otherwise delegated.

    2. Vice President

      1. Work in conjunction with the President on promotion, growth, and change of the club

      2. Oversee club activities, events, and facility/track maintenance.

      3. In collaboration with the President, Treasurer, and/or Secretary, has the authority to represent the club as a collective when time does not permit a formal meeting of all board members.

    3. Jr. Vice President

      1. Spokesperson for the youth (13 and younger) members.

      2. Collaborates with club officers on youth-specific activities and races.

    4. Secretary

      1. Logs meeting minutes and posts in the online archives.

      2. Populate and modify the club calendar via the club website and social media outlets.

      3. Collaborate with race experts and define large event flyers.

      4. Work with the Vice President on promotional materials and social media posts of such materials.

      5. Work with the Treasurer on donation/sponsorship request forms and contacts.

    5. Treasurer

      1. Provides a full accounting of club funds and expenditures at the club meeting.

      2. Perform sign-ins and collect race fees at club-hosted racing events.

      3. Balances the club checkbook and maintains account records.

      4. Primary payer of applicable bills and debts incurred by the club.

      5. Primary contact for non-profit information and liaison between the club and the Internal Revenue Service.

      6. Provide financial interface with R.O.A.R or other national organization, if the club is registered, if applicable.

    6. Membership Liaison

      1. Record, track, and monitor new, existing, and expired memberships.

      2. Point of contact for new, existing, and expired members, as well as all club officers.

      3. Maintain and retain membership forms for easy review and historical investigation.

      4. Create and/or procure, and disperse membership cards.

    7. Track Director

      1. Coordinate track builds, track repairs, and facility maintenance.

      2. Coordinate equipment rental/donation for use in track and facility upkeep and builds.

      3. Ensure the facility is safe and secure, and has complete discretion on track closure. 

    8. Race Director (s)

      1. Set-up and tear down of club equipment needed to host club racing event.

      2. Enter race participants into the scoring system.

      3. Conduct club race promptly and with discretion.

      4. Decide on track condition and race delay or cancellation in conjunction with at least one other board member.

      5. Facilitate club racing series and maintain points for applicable entrants.

      6. Will work with club officers on point series specifics.

  7. Elected Officers are the leadership of the club and, as such:

    1. Will not promote or otherwise become affiliated or employed with any one hobby shop.

    2. Will not enter into buying for resale parts that could, in any way, compete with other local hobby shop businesses.

    3. Will not enter into or collaborate on an agreement with any local hobby shops that could, in any way, compete with other local area hobby shops. 

    4. Are responsible for any website or social media form, and if applicable, hosting and domain fee payment.

    5. Ensure a positive, safe, friendly, and constructive online interactive environment.

  8. Club Officers will be nominated in December and voted on in January :

    1. Officers' term will be served from February through January.

    2. Consecutive terms will be allowed.

  9. Disbursement of Club Funds:

    1. Expenses, which are a part of hosting events and club races, will be allowed without board vote as long as said expenses have been previously outlined in a club/board meeting and are within reason. Adequate funds are required.

      1. Typical expenses such as paper, printer cartridges, maintenance items, repair items, enhancement items, etc., can be procured as needed.

    2. Unusual expenses for major purchases over $750.00 will require board approval.

    3. Unforeseen or emergency expenses critical to club activities may be committed to and paid for, if approved by any three of the club officers/board members, as long as said commitments and purchases are fully explained at the next club meeting or via the online social media board page.

    4. The club Treasurer, if not one of the three deciding officers, must be notified immediately via phone, email, or social media board page.

    5. In no event shall the club commit to expenses without adequate cash available.

    6. A club official, board, or member can make a personal donation / short-term loan to cover the expense if needed.

    7. The official or member will be immediately reimbursed at the next club meeting or sooner if the Treasurer is available.

    8. The Treasurer will provide an accounting of disbursements.

  10. Items requiring majority vote of Board Members and/or Club Members via Club/Board meeting and/or online forum:

    1. Major purchases over $750.00

    2. Entering into a written contract.

    3. Adoption of new rules or changes in previously adopted rules.

    4. Election of board members.

    5. Discharge of club members.

    6. Changes in bylaws, if approved for a vote by all club officers.

    7. Creation and adoption of race schedules, start times, and fees.

    8. Major changes in race track design or character after the initial yearly design change, excluding regular maintenance.

  11. Member Specific Forum and Online voting.

    1. Member-specific forum and online voting privilege will be provided to members and club Officers as necessary, or as deemed appropriate by the board.

    2. The forum should be used to discuss club ideas and issues before prompting a vote, as necessary, or as deemed appropriate by the board.

    3. Online voting is not intended to replace collective meeting voting, but to work in conjunction with it.

    4. Issues that will be offered in online voting will require all voting members’ assistance in implementing or making changes, depending on the issue/idea being voted on.

    5. No change will be approved or implemented without the active assistance of the board members.

    6. The President, Vice President, and one other board member, any two of the aforementioned, have final authority over the disbursement of funds and the approval of projects. 

  1. Membership and Members’ Responsibilities

    1. Memberships are valid from Oct 1st to Sept 30th each year.

    2. Each member will read, understand, and agree to abide by these bylaws before receiving or renewing membership.

    3. Members will retain their membership number and present at all club-hosted/sponsored events to be eligible for appropriate discounts/benefits.

    4. Members will present their membership number at any club meeting to verify membership and voting privilege. In the event the card is forgotten or misplaced, the membership liaison shall have a record of it.

    5. Members will not participate or partake in any alcohol consumption or drug use at or near a club hosted/sponsored event

      1. In the event a member is found to have broken this rule, the member could be revoked of their membership status, decided by the Board. Refer to—item 13.1.2.

    6. Members will act respectfully and courteously to all at a club hosted/sponsored event

    7. Members will act respectfully and courteously toward all users while using club-provided internet forums, discussion boards, and social media outlets

    8. Members will act with sportsmanship during club-hosted / sponsored race events

    9. Members are responsible for the behavior of their children while attending a club hosted/sponsored event. 

      1. Members whose children are disruptive, disorderly, or rude are subject to being asked to leave the event without refund.

      2. Members whose children cause damage to another person’s property will be held responsible.

    10. Members will act safely, not just for themselves, but also for others during a club hosted/sponsored event.

    11. Failure to adhere to any of these rules can warrant discharge from the event or the club if found unfit. Refer to Item 13.1.2

  2. Membership

    1. Will be defined yearly in the membership application document, and the club will provide internet forums, discussion boards, and social media outlets

    2. Family membership shall only include members in the same household, i.e., under the same roof. and will only have one vote per membership.

    3. Members will be allowed one vote per membership number,

    4. Membership voting age will be 13 years of age and over at the time of voting.

  3. Race fees:

  4. Will be determined each season by the board of directors and the Race Director, keeping affordability and track cost in mind to make racing available for all.

13.1    Reason for expulsion from the membership.

  1. RCCCS is a private, non-profit club and, as such, reserves the right to choose its members.

  2. The Board has the inherent right to discharge those who are found unfit.

    1. Unfit is defined as:

      1. Those whose behavior is repeatedly in conflict with the membership responsibility and behavior section.

      2. Those who intentionally undermine activities being offered by the club.

      3. Those who have been expelled from social media for continued undermining and/or rule violations.

  3. The process for discharge review is:

    1. One or more club members may file a complaint either verbally or in writing at a club meeting or special meeting.

    2. A club officer of the formal complaint will notify the accused club member.

    3. The accused club member will be allowed to defend themself at the next club meeting or special meeting to address the complaint.

    4. The Board will discuss the situation and make a final determination.

    5. A club officer of the determination will notify the accused club member.

  4. Hobby Shops

    1. RCCCS feels all hobby shops should have a vested interest in the success of the club, the facility, and club-hosted larger events.

    2. The club encourages hobby shops to donate/provide within their means.

    3. The club pledges not to provide special treatment or become biased to any one hobby shop/owner based on that hobby shop’s level of donation.

  5. Major bylaw rewrites will be conducted with the approval of all board members at any time deemed appropriate.

  6. This club was founded on racing by racers. Let us keep in that tradition and, collectively, make RCCCS, the facility, and the racing community great!

 

Change history:

Major rewrite – 01/02/2010 DH

Minor rewrite to remove membership levels 07/08/2013 DH

Minor rewrite to bring bylaws current 1/19/2017 DH

Minor rewrite to bring current, clarify membership levels, voting standards, 02/09/2026 JN

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